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The Child Care Assistance Program (CCAP) helps pay a portion of the cost of childcare for working families, or families in training or education programs. These payments are made to child care providers.

Child care providers may be:

  • North Dakota State Licensed
  • Approved Relative
  • Tribal Registered
  • Military Licensed
  • Out of State Licensed

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Provider SSP

Provider SSP

Access the CCAP Provider Self-Service Portal (SSP) to certify enrollment, check payment status and more.

Go to the SSP

Provider Guidebook

CCAP Provider Guidebook

Find information about how to participate in the Child Care Assistance Program as a provider. 

Read more

Quick Links

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Learn more about the new SSP. Get started with training topics below.

Note: If you are currently using the SSP to submit for payment, you will be able to use the same user ID and password you use today.

You will be asked to your EIN/SSN each time you log in.

Click here to learn about improvements to the SSP and CCAP payments.

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How do I create a North Dakota login?

Click here to view a training guide for this process.

  1. Go to https://dhsprovider.dhs.nd.gov/
  2. Under CCAP Providers, click “Sign In.”
  3. If you do not already have a North Dakota login, click on “Create an account.”
  4. Fill out the requested information to create your North Dakota login.
    Note: Items with the asterisk (*) sign are required.
  5. An activation code will be sent to the email you provided. Enter the activation code and click confirm.
  6. You will see a confirmation that your account has been activated.
  7. Click “Return to online service” to log into the SSP.
How do I register as a State Licensed Provider?

Click here for a visual training guide for this process.

Before getting started:

  • Be prepared to fully finish the registration process as the system will not save your place. This should take about 10 minutes.
  • If a W9 is not already on file, you will be prompted to upload one.

  1. Go to https://dhsprovider.dhs.nd.gov/. Under CCAP Providers, click “Sign In.”
  2. Enter the login credentials for your North Dakota login account and click “Sign In.”
  3. Click the drop-down box and select the license category that applies to you. Once you’ve selected your license type, enter your Provider Tax Identification Number and License Expiration Date. Click “Verify.”
    If you receive a message that your provider license number is not known, contact your licensing specialist for assistance.
    If you are known to the system, the name of your daycare will be shown. Click “Next” to confirm.
  4. A W9 is required for In State Providers. If one is not already on file, you will be prompted to upload one. Click “Provider Registration & Verification” to continue.
  5. On the Provider Details screen verify the information shown. If anything is incorrect, reach out to your licensor to update. If you would like payment to go to the family, check the “Pay to Family” box. Click “Next” to continue.
  6. On the License Address Details screen verify the information shown is correct, then click “Next.” If anything is incorrect, reach out to your licensor to update.
  7. Enter your banking information or confirm the details if it is already on file. If you would like to apply for a direct deposit exemption, click the box for a dropdown menu.
  8. On the W9 Details screen enter the information on listed on your W9. If details are already on file they will be automatically filled in. Verify or edit if needed, then click “Next.”
  9. If a W9 is needed you will be prompted to upload one. If one is already on file you will not be prompted.
  10. Read the provider agreement, then click the "I have read and agree" box. Click next to finish the registration process.
  11. If you were prompted to upload a W9, you will see a message that your registration request has been submitted. Please allow two business days for registration approval.
    If were not prompted to upload a W9 and you see this screen, log out and back in from the “My Account” menu.
How do I register as an Out of State, Tribal or Military Provider

Click here for a visual training guide for this process.

Before getting started:

  • Be prepared to fully finish the registration process as the system will not save your place. This should take about 10 minutes.
  • If a W9 and current provider license are not already on file, you will be prompted to upload them.

  1. Go to https://dhsprovider.dhs.nd.gov/. Under CCAP Providers, click “Sign In.”
  2. Enter the login credentials for your North Dakota login account and click “Sign In.”
  3. Click the drop-down box and select the license category that applies to you. Once you’ve selected your license type, enter your Provider Tax Identification Number and License Expiration Date. Click “Verify.”
    If you are known to SPACES you will be prompted to link your account.
  4. A W9 and copy of your provider license are required. If these are not already on file, you will be prompted to upload them. Click “Provider Registration & Verification” to continue.
  5. On the Provider Details screen verify the information shown. If anything is incorrect, you may edit as needed. If you would like payment to go to the family, check the “Pay to Family” box. Click “Next” to continue.
  6. On the License Address Details screen verify the information shown is correct, then click “Next.” If anything is incorrect, you may edit as needed.
  7. Enter your banking information or confirm the details if it is already on file. If you would like to apply for a direct deposit exemption, click the box for a dropdown menu.
  8. On the W9 Details screen enter the information on listed on your W9. If details are already on file they will be automatically filled in. Verify or edit if needed, then click “Next.”
  9. If documentation is needed you will be prompted to upload it.
  10. Read the provider agreement, then click the "I have read and agree" box. Click next to finish the registration process.
  11. If you were prompted to upload a W9, you will see a message that your registration request has been submitted. Please allow two business days for registration approval.
    If were not prompted to upload a W9 and you see this screen, log out and back in from the “My Account” menu.
How do I register as an Approved Relative Provider?

Click here for a visual training guide for this process.

Before getting started have the following documents ready:

Note: Be prepared to fully finish the registration process as the system will not save your place. This should take about 10 minutes.


  1. Go to https://dhsprovider.dhs.nd.gov/.
  2. Under CCAP Providers, click “Sign In.”
  3. Enter the login credentials for your North Dakota login account.
  4. Click the drop-down box and select the license category that applies to you. Once you’ve selected your license type, enter your Provider Tax Identification Number. Click verify.
  5. If you are known to SPACES you will be asked to enter your SPACES ID, then click link account.
    Note: Your SPACES ID can be found on notices you receive from CCAP.
  6. As an Approved Relative Provider you will need to upload the documents listed in the “Approved Relatives” column.
    Click “Provider Registration & Verification” to continue.
  7. Verify the business details in the system. If you would like payment to go to the family, check the “Pay to Family” box. Click "Next."
  8. Verify the License Address Details are correct, then click "Next."
  9. Enter your banking details to enroll for direct deposit. If your info is already on file, it will be populated. If you would like to verify the details, click the boxes with *** to display the information. If you would like to apply for a direct deposit exemption, click the box for a dropdown menu.
  10. Verify the details of your W9.
  11. Upload the required documentation. Use the dropdown box to select the type of document you are uploading. Click "Next" when you are finished.
  12. Read through the provider agreement.
    Click the “I have read and agree” box, then click next to finish the registration process.
    If you would like a copy of the provider agreement, click here.
  13. You will see a confirmation that you have successfully completed the registration request process.
    If you are applying to become an Approved Relative Provider, please allow up to 30 days for approval. If already an Approved Relative Provider and are registering for the SSP, please allow up to 2 business days for approval.
How do I use the SSP?

Click here for a visual training guide for this process.

Dashboard

The Dashboard is the first page you will see when logging into the SSP. This is where you can find messages, certify enrollment, view payment history and submit attendance. You can return to this page by clicking “Dashboard” in the top menu.

My Associations

My Associations will show children that are linked to you. If children are missing from your associations, contact the human service zone office. Click here for a directory.

View Statements and Documents

This is where you can view all your documents or upload new ones.

My Registration Fee

This is where you can submit a registration fee.
Note: This is only available for center or group licensed providers. A registration fee can only be submitted once per child in a year.

FAQ

Find frequently asked questions about the CCAP Provider SSP.

My Account

Use the "My Account" dropdown to access additional features such as communication settings and profile access settings.

How do I set up "Pay to Family?"

Click here for a visual training guide for this process.

Note: If you would like payment to go to families, you will have to select this option in the new SSP even if payments were previously set up this way.

If selected this will apply to all families.

  1. Click “My Account” in the top right part of the screen.
  2. Click “Provider Details.”
  3. On the “Child Care Provider Details” screen, check the to “Pay to Family” box then click “Save.”

Once complete you will be returned to the Dashboard.
 

How do I certify enrollment and view payment details?

Click here for a visual training guide for this process.

Certify enrollment:

The Child Care Assistance Program provides payments based on enrollment. Each month providers must “certify” enrollment.

  1. In the Certification for Current/Past Months section of your SSP Dashboard, click “Not Certified” for the month you are certifying for.
  2. For each child in your care, click the circle under status and enter the amount you are billing for. When you are finished, click “Certify.”

    • Note: If you did not certify each child in your care, you will see “Partially Certified” as the status. Children that have an amount entered will still be processed even though the month shows partially certified. 

Change a previously submitted certification:

For a certification that has not been paid:

  1. Click "Certified" from the Certification for Current/Past Months.
  2. Make the changes needed, then click "Certify" to save.

For a certification that has been paid:

  1. Click "Certified" from the Certification for Current/Past Months.
  2. Make the changes needed, enter a reason for the update, then click "Update."
  3. Click "Certify" to save.

View payment history:

  1. Click "View Certifications & Payment Activity."
  2. Click "View Payment" for the service month you are looking for. A dropdown will appear with payment details.
How do I submit an attendance record through the SSP?

Click here for a visual training guide for this process.

  1. Click “Upload” in the Attendance Submission for Current/Past Months Note: If you do not already have an attendance form that you use, you can download one.
  2. Add your attendance form. Select attendance as the document type. Click “Upload.”
  3. Once you have submitted your attendance form you will be returned to the Dashboard. The attendance status for the month you uploaded will show “Submitted.”
How do I submit a registration fee?

Click here for a visual training guide for this process.

Note: This is only available for center or group licensed providers. A registration fee can only be submitted once per child in a year.

  1. Click “My Registration Fee” in the top menu.
  2. Click “Submit.”
  3. Enter the registration fee charged for each child then click “Submit.”
  4. You will be returned to the My Registration Fee screen, where you will see the total amount submitted for each year. Repeat the same steps to submit a registration fee for additional children who join your care.
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Child Care Licensing

Child care licensing for in state providers is provided by the Early Childhood Services department.

Learn more