Organizations are child care programs and businesses in the field of early care and education, like licensed child care centers, Head Start, school-based pre-kindergarten programs and training sponsors. To set up an organization account for the Early Childhood Workforce Registry (Registry), log into the ND Early Childhood Hub (hub). This account is free and highly recommended to all organizations to further support staff, aid in records management, search and apply for grant opportunities and much more!
Organizations are able to register as direct care programs, non-direct care programs or training sponsor organizations. To find out which organization type fits best for your program, view the types of organization accounts below.
Log in to the ND Early Childhood Hub to access professional development and training, explore grant opportunities, work toward becoming quality rated and more.
Types of Organization Accounts
Direct Care Organizations
Direct care programs provide care directly to children. To register your early childhood or school age program, create a individual account on the ND Early Childhood Hub, then set up an organizational account with the Early Childhood Workforce Registry.
Non-direct Care Organizations
Non-direct care organizations are programs such as food programs, public health and college and universities. These organizations work within early childhood but not directly with children.
Training Sponsor Organizations
Training sponsor organizations play a crucial role in helping prepare the early childhood and school age workforce to provide quality care and education. Organizations that wish to provide training are required to create an individual account on the ND Early Childhood Hub, then create an organization account with the Early Childhood Workforce Registry and be approved as a training sponsor before training courses can be submitted.
To learn more about training levels, visit Trainers and Coaches.
Benefits of Having an Organization Account
- Offer training that is approved for child care licensing
- Promote your training events on the ND Early Childhood Training Calendar
- Manage training attendance, rosters, and award clock hours to attendees quickly and easily
- Offer registration through the Registry's online registration feature (contact the Registry for more information)
Training Sponsor Frequently Asked Questions
How do I become a training sponsor organization?
- Create a personal account in the Registry
- Then create an Organization account. Under Organization Details, check the Training Sponsor Organization box.
- Complete the rest of the application and Submit.
Registry staff will call to verify your account information before activating the account.
What are the responsibilities of a training sponsor organization?
- Organizations are responsible for the development and management of the training.
- Read, review, and agree to the terms and conditions of the Training Sponsor Agreement.
- Submit training for approval, meet the approval criteria, manage registration, and attendance.
- Use trainers who have current professional expertise.
- Maintain records of training attendance.
- Offer customer support for issues and questions related to training events.
What is a Training Sponsor Agreement?
- The training sponsor agreement specifies the terms and conditions that allows an organization to sponsor training for 24 months.
Read the Training Sponsor Agreement completely before agreeing to terms. The Registry reserves the right to remove training sponsor approval at any time if an organization violates the terms.
What if I already have an organization account?
- To become a training sponsor after the Organization Account has already been activated, please contact the Registry for assistance.
What if I need to remove or deactivate training sponsor approval?
- If your organization is approved to sponsor training and no longer wishes to do so, please contact the Registry for assistance.
When a course is approved, when will it expire?
- A course will expire three years from the date it is approved by the Registry.
- Note: After a course is approved the training sponsor organization will need to submit the course's event (time, delivery and place details) for approval.
Benefits of becoming an organization with the Registry
- Maintain staff employment information and qualifications.
- View, manage, and track staff training logs.
- Access the Facility Staff Report, which lets you see, save, and print training records for your employees.
- Allows you to update your information in the Resource and Referral module, giving parents who are searching for care current information about your program.
- If applicable, allows access to quality initiatives and funding opportunities.
- Register staff members for mandatory trainings, including Getting Started, ND Mandated Reporter and North Dakota Safe Sleep using the training calendar.
Frequently Asked Questions
Who needs an organization account?
Health and Human Services licensed programs — allows access to employee training records, grant (or other) applications, participation in Bright & Early ND.
Training Sponsors — an organization account is required to submit training, schedule events, and award credit to attendees.
Non-direct care organizations — those who provide support services to children, families, and the early childhood workforce.
How do I create an organization account?
- Log in to the ND Early Childhood Hub.
- From your personal account, select either +Organization Account from the menu below your name at the top right or in the left menu below the 3 white lines.
- Select Create Profile. Tip: Do not enter an organization ID in the lookup.
- Complete all sections of the form. If you need to enter a license number do not use any spaces or dashes. Example: 12345678A
- Submit the completed form. A Registry staff will contact you to verify the account information.
How do I access my organization account?
- Log in to your personal account.
- To access the organization account use the drop-down menu below your name at the top right or under the 3 white lines on the left.
- Click or tap the organization name to go to the organization account.
How do I see my employees' training?
- In the organization account, select the Reports tab.
- Select the Facility Staff Report
- Select the employee’s ID number or name to view their training record.
- Return to the main report from an employee’s training record by selecting the small blue arrow in the top bar, to the left of the Find box.
How do I add a new license number to my organization account?
- In the organization account, select the Status tab.
- Select the Add New button.
- In the first question, select Change next to HHS License number.
- Enter the new license number in the box. Enter the number without spaces or dashes: 12345678A.
- Answer any required questions.
- Submit the form. Registry staff will contact you to verify the information.
Questions? Contact Us
Early Childhood Workforce Registry
North Dakota Health and Human Services
600 E. Boulevard Ave., Dept. 325
Bismarck, ND 58505-0250
Phone: (701) 328-2115 press 1
Toll-Free: (800) 997-8516
Relay ND TTY: 711
Email: dhsec@nd.gov