Child Care Licensing (CCL) System

Welcome to the New Online Child Care Licensing (CCL) System

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Welcome to the New Online Child Care Licensing (CCL) System

The online Child Care Licensing System moves licensing applications, renewals, and other business-related activities to a transparent, easy-to-use web-based system.

All business-related documents must be submitted to your Licensing Specialist via the online portal, including:

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  • Pediatric CPR/AED/First Aid cards
  • CBCU memos
  • Growing Futures training records
  • Correction Order response forms
  • Pet immunization records
  • SFN 517 Child Care Evacuation Disaster Plan
  • Proof of insurance
  • Fire inspection
  • Food establishment license
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Child Care Licensing System Training

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Child Care Licensing System Training

To support child care providers, the Early Childhood Section hosted a Child Care Licensing Portal overview and Q&A session.

View Meeting Recording

 

Additional training will be provided as your Licensing Specialist works with your program during your renewal, or if you need to interact with the system prior to renewal, such as:

  • Responding to a Correction Order
  • Submitting new or updated CBCU memorandums
  • Submitting new or updated CPR/AED/First Aid cards
  • Paying fiscal sanctions

Provider FAQ's

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Provider FAQ's
Do I need a North Dakota Login to access the Child Care Licensing System?

Yes, all users need a North Dakota Login to access the Child Care Licensing System.

Please Note: You already have a ND login if you...

  • Submit Child Care Assistance Program payment requests online
  • Submit CACFP reimbursement requests online
How do I create a North Dakota Login?

Please Note: You already have a ND login if you...

  • Submit Child Care Assistance Program payment requests online
  • Submit CACFP reimbursement requests online

If you do not have an account, the first time you login to the Child Care Licensing System, you will be redirected to create a ND Login.  

Watch a Video to Learn More

Can I use my existing ND Login account to login to the Child Care Licensing System?

Yes, you can login to the Child Care Licensing System with your current ND Login username and password.

How do I log in to the Child Care Licensing System?

If you already have a ND Login, simply click the Child Care Licensing System Portal link at the top of this page or click the following link to be redirected to childcarelicensing.nd.gov.

Be sure to bookmark childcarelicensing.nd.gov in your web browser for future use!

 

If you do not already have a ND Login, the first time you login to the Child Care Licensing System, you will be redirected to create a ND Login. 

 

Login Steps

Step 1: Go to https://childcarelicensing.nd.gov/

picture of child care licensing system login page

 

Step 2: After you click the "Login" button on the Child Care Licensing System home page, you will be redirected to sign in to your ND Login. 

  • If you already have a ND Login, enter your credentials and click "Sign In".  You will then be redirected to the Child Care Licensing provider dashboard.
  • If you need to create a ND Login, click "Create an Account" and follow the steps to set up a new account. Once you have created a new account, you will need to log in to the ND Login account, and will then be redirected to the Child Care Licensing provider dashboard.

picture of North Dakota login page

Watch a Video to Learn More

I am having trouble logging in. What are my next steps?

Existing Providers

1. Remember to set up a ND Login if you don't already have one. If you do not have an account, the first time you login to the Child Care Licensing system, you will be redirected to create a ND Login.

  • Your ND Login account email must be the same as the email on file in the Child Care Licensing system.  Contact your Licensing Specialist to verify the email on file

2. For existing providers, the initial account in the Child Care Licensing system was set up to only be accessible to Owners/Operators or Supervisors/Directors. 

  • If someone outside of these roles needs to have access to the portal, they need to be added by the Owner/Operator or the Supervisor/Director as an authorized contact.
  • This will require the Owner/Operator or Supervisor/Director logging in and granting access to this person via the authorized contact link on the dashboard page for the Provider program.
  • When the Owner/Operator or the Supervisor/Director logs in, they will select the applicable Provider program from the selection page, which will open up the Dashboard for that program. When the Dashboard page opens there is an Authorized Contact link that displays in the Other column at the top right side of the page.
  • After clicking this link you will be directed to an Authorized Contacts Page where you can manage (Add/Remove) individuals that need access to the Portal. This will only apply to that Program.
  • Please note – If you have an individual that will be responsible for the paperwork for multiple Provider programs – they will need to be added as an authorized contact to each program. This can be done by entering the dashboard page for each Provider by following the steps above.

3. If you meet the criteria above, you will be directed to a Provider Selection page where you can access the Portal for your program. Click the applicable name on this page and you will be redirected to the Dashboard page for that program.

  • If you meet the criteria above for multiple programs, you will see each one on the Provider Selection page and can select one accordingly.

4. If you believe that you are set up correctly with a ND Login and as a Owner/Operator or Supervisor/Director and after logging in are NOT directed to a Provider selection page to open your Dashboard page but instead are directed to a New Provider Page asking ‘Are you a new Provider applying for licensure for the first time’ there may be an issue with your account.  Please contact your Licensing Specialist.

5. If you are logging into a program that is licensed but you have not been set up with access, you will be directed to the ‘New Provider’ page. The question on this page should prompt you to answer ‘No’ and a message stating that you are not set up yet for the designated Provider program will display. If you encounter this message contact the Owner/Operator or Supervisor/Director and ask that they add you as an Authorized Contact.

 

If you are applying for Initial Licensure

1. Remember to set up a ND Login if you don't already have one. If you do not have an account, the first time you login to the Child Care Licensing system, you will be redirected to create a ND Login.

2. After successfully logging in you will be directed to the New Provider Page to create an Account in the Child Care Licensing System.

3. On the New Provider page you will respond ‘Yes’ and follow the steps on the subsequent pages for creating your account.

4. After entering your information, and relationship to the Provider program, you will be redirected to the Provider Selection Page where you can select your Provider program and access your Dashboard page.

5. If you experience any issues completing these steps, contact your License Specialist and be prepared to inform them of the exact steps taken before an error occurred.

6. If you are able to successfully create an account and then have an issue on a subsequent login attempt, please contact your Licensing Specialist.

 

What information is stored in the Child Care Licensing System? Do I have to update any documents?

All information pertaining to your license or self-declaration is stored in the Child Care Licensing System.

You will need to keep all required documents updated in your Provider Portal, including, but not limited to: CBCU memos, Growing Futures training records, Pediatric CPR/AED/First Aid cards, and pet immunization records.

All documents must be in electronic form (ie: saved to a computer, iPad, tablet, or smart phone) in order for you to upload the documents to your Provider Portal. 

Once you have logged into the Provider Portal, simply click on the Update Expired Documents link on your provider dashboard and follow the process to update documents.

picture of provider dashboard with update expired documents link highlighted

Watch a Video to Learn More 

I hired a new staff member. How do I submit their paperwork?

Once you have logged into the Provider Portal, simply click on the Staff Changes link on your provider dashboard and follow the process to update staff information and staff documents.

Remember, all documents must be in electronic form (ie: saved to a computer, iPad, tablet, or smart phone) in order for you to upload the documents to your Provider Portal. 

picture of provider dashboard with staff changes link highlighted

Watch a Video to Learn More  

How do I renew my license or self-declaration certificate?

You will be notified by email to start the renewal process, which includes uploading all required documents. This process will be completed in your Provider Portal in the Child Care Licensing System.

Please contact your Licensing Specialist with questions.

Watch a Video to Learn More

I need to make a payment. Do I still mail a check to my Licensing Specialist?

All licensing fees and fiscal sanctions will be paid within the Child Care Licensing System.

Watch a Video to Learn More

Will I be able to submit required licensing documents in paper form?

The Child Care Licensing System requires that all documents are submitted electronically. You are responsible for uploading your licensing documents to your Provider Portal.

Can I still apply for the technology grant?

Yes, providers can still apply for technology grants!

Find More Information About Grants Here

Child Care Licensing System Functionality FAQ’s

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Child Care Licensing System Functionality FAQ’s
What web browsers are compatible with the Child Care Licensing System?
  • Compatible web browsers are Microsoft Edge, Google Chrome, or Mozilla Firefox.
  • The Child Care Licensing System is not compatible with Internet Explorer.
What happens if there are lags?
  • If you receive any trouble with pages not loading or images not loading, a lag in loading time, the first thing to do is clear your cache and cookies in your web browser. You can find instructions here.
  • If you continue to experience a lag in response, please use the following link to test internet speeds - http://www.speedtest.net/
What are file size and formats are accepted for uploads?
  • For uploading any documents the Child Care Licensing System has a maximum file size acceptance of 40 MB.
  • The following document types may be uploaded: .3gp, .amr, .asf, .avi, .aww, .bmp, .css, .csv, .dat, .doc, .docm, .docx, .dot, .dotx, .dss, .dwg, .g2m, .gif, .greenshot, .htm, .html, .ics, .jpeg, .jpg, .log, .ltr, .lwp, .m4a, .mht, .mov, .mp3, .mp4, .mpp, .msg, .numbers, .ods, .odt, .oft, .pages, .pdf, .png, .ppt, .pptx, .pub, .qpw, .rpt, .rtf, .sql, .tif, .tiff, .tmp, .txt, .vdw, .vdx, .vsd, .vst, .wav, .wma, .wmv, .wpd, .wps, .xls, .xlsb, .xlsm, .xlsx, .xltx, .xml, .xps, .zip
Does the Child Care Licensing System adhere to ADA standards?

I would like to become a provider! Where do I start?

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I would like to become a provider! Where do I start?

Step 1

Your first step is to contact a Licensing Specialist in your county. They will guide you through the steps you need to take prior to submitting an online application in the Child Care Licensing System.

 

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Step 2

After you have contacted a Licensing Specialist, watch the videos below to learn how to apply for a license or self-declaration online.

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Questions? Contact Us

Early Childhood

600 E. Boulevard Avenue, Dept. 325
Bismarck, ND 58505-0250
Phone: (701) 328-2115, 711 (TTY)
Toll-Free: (800) 997-8516
Email: dhsec@nd.gov