CCAP Webinar Q&A | March 2025
A child will be eligible for payment in the month they turn 12-years-old. The law does not currently allow for any exceptions to the 12-year-old rule.
The provider will be able to bill for actual time attended.
The provider will need to notify HHS of the updated attendance, and the payment will be corrected based on actual attendance.
The parents will need to pay for the difference.
Withdrawal policies are contracts that are entered into by a family and a provider. CCAP is not required to honor these. A child must be in attendance in order to receive payment.
Children who are only attending before or after school or part-time care will need to attend 20 hours to receive payment based on their approved level of care, otherwise they will need to bill for actual time attended.
Part-time care will still be approved by CCAP.
New enrollment:
Payment will be based on actual days attended for children enrolling mid-month and not reaching 40 hours.
Ending enrollment:
Overpayment will not be issued when a family withdraws from care before a child reaches 40 hours and has met the hour requirement in the previous month(s).
If a child is terminated from receiving care, the funding for the time that the child could not attend must be sent back to HHS.
Drop-in care:
Children who need drop-in care may have their care paid for based on attendance.
Shared custody:
The minimum hour requirement still applies for children with shared custody arrangements.
There will be no change to how we verify parent required activities.
As of March 10, there are 610 families on the wait list.
The waitlist does apply to workforce benefit families.
- If payment was already issued and the child did not meet the required hours, the provider must report the attendance to the CCAP policy group box (ccap@nd.gov) and the amount will be corrected.
- The adjustment will be treated as an overpayment, which can either be recouped from a future payment or repaid by check, depending on provider preference.
Families do not lose eligibility if a child does not meet the minimum hours in a particular month.
Payment will be adjusted to actual hours attended.
The policy applies per child, because attendance and payment are based on each child’s approved level of care.
No. The family will not lose eligibility.
The provider may bill based on actual attendance if the minimum hours are not met.
If the minimum hours are not met, the payment may be adjusted to reflect actual attendance, which may result in the parent being responsible for the remaining portion depending on the provider’s billing practices.
The changes were implemented to ensure more consistent and transparent use of child care assistance funds and to prioritize families who are actively using child care.
As of March 10, there are 610 families on the waitlist.
Families will remain on the waitlist until funding becomes available. HHS has not yet established a timeline for movement off the list because the fiscal impact of the policy changes is still being evaluated.
Yes.
If the child is still eligible for CCAP, payment can be based on actual attendance during the months care is used.
Families will not lose eligibility if they do not attend.
Question continued: If so, what is the timeframe they have before they need to find employment? What are the minimum hours required that the child has to attend while the parent is job searching in order to receive payment from CCAP?
There are no changes to how parent activity requirements are verified.
Existing policies regarding work, school, and job search remain the same.
Families remain on the waitlist until funding becomes available.
HHS cannot yet estimate when families will begin coming off the waitlist because the financial impact of the new policies is still being evaluated.
CCAP Webinar Q&A | Dec. 2025
You will begin receiving benefits the month after you are taken off the waitlist. For example, if you are notified in January that you’ve been removed from the waitlist, your benefits will start in February.
The bonus is based on the number of children attending for at least 40 hours a month.
Bonuses will be issued the month after the care is provided. For example, if you provided care for infants and toddlers who were not enrolled in CCAP in January, you would receive the bonus in February.
No
The bonus is for all infants and toddlers.
No, families currently enrolled in CCAP will not be moved to the waitlist. A family will be placed on the waitlist if they stop receiving CCAP benefits and reapply.
No.
No, payments will not be backdated.
At least 40 hours a month.
You can read the Market Rate Survey at Child Care Assistance Program | Health and Human Services North Dakota
You will report non-CCAP infant and toddler enrollment on a Non-CCAP Infant and Toddler Bonus Validation Form which will be posted on the CCAP Provider information page. CCAP infants and toddlers can be reported on the CCAP portal.
No.
No. The waitlist date is based on the business date that the application is submitted. Weekends are not considered business dates, so if an application was submitted on Nov. 29-30, the recorded submission date is Monday, Dec. 1.
Applications submitted by Nov. 28 will not be placed on the waitlist.
The market rate is determined by licensed providers’ feedback. The rate is then calculated based on age level, license type and location. Licensed capacity is also taken into account.
No. However, if the child is receiving care from another provider, that provider can get a bonus for that child.
There is not a projected timeline at this point.
No.
10 days.
No. Enrollment in the program grew significantly, and changes have been made to ensure we can continue to support families with the funds that are available.
This funding was a special legislative initiative to provide support for providers.
No.
Programs can apply at anytime. Applications are reviewed and selected three times a year (January, May and September).
Except for non-CCAP children Infant and Toddler bonuses in January, Infant and Toddler bonuses are processed on the 10th of each month. In January, non-CCAP Infant and Toddler bonuses are processed on Feb. 12.
CCAP QRIS bonus payments are processed on the fifth of each month.
CCAP offers an additional 10% for providers caring for a child with a disability. The family must request this and provide verification. Written verification is required and should state the nature of the special needs.